Uses of Computers in Office

1. Finances

   • The bottom line is the most important part of a business. Computers can help managers keep track of the financial status of the company on a yearly, monthly or even day-to-day basis. Spreadsheet software is commonly used to track expenditures, sales, profit and losses. Accounting software provides a business with even more assistance with financial matters, as it is used to do payroll, invoice customers, prepare taxes and execute other essential functions. Companies can use their computers to print checks for payroll and expenditures, and can form a direct link to the company's bank account.
     

   Data

   • Successful businesses keep track of data about customers, products, demographics and other information important to the business. Employees can use computers to analyze this data using database management software. The computer software can analyze selected data quickly, making it much easier to create business reports than in the past. Computers can help a business stay in contact with its customers as well. Employees can enter a customer's name, address, email address and phone number into a database or spreadsheet so that new customers can be added to promotional mailings or notified of special events.
     Computers can be used to generate data, as well. Employees can use the Internet to find current information that the company needs to operate efficiently.
     
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   Business Communications

   • One of the most common uses of computers in an office setting is to communicate with others inside and outside the workplace. Instead of playing phone tag, many businesspeople prefer to communicate via email, which is often faster and more efficient. Many people also use word processing software to write letters, memos and reports. Publishing software is often used to create brochures, flyers and other promotional materials for the company.
     

   Industry-Specific Software

   • Although almost all offices use computers for common purposes such as email and document creation, many workplaces use computers for a special purpose specific to a particular industry. Specialized computer software is available for almost every industry, including construction, real estate, law and product design. Some employees in an office may use industry-specific software exclusively, while others use their computers for a wider range of activities, depending on their job description.
     

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